Everything DriveMax does — on one page.

Buy it, stock it, and always know what you have in it.

• Active inventory only. The Inventory screen lists the stock you can sell — For Sale, Pending, In Transit, and Being Repaired, cars to campers — with cost, price, and days in stock side by side. Sold cars and accounts that are out on payments aren't inventory, so they never clutter the list.
• A summary line you can read across the room. The units in inventory and their total value sit at the top in big, strong type — with the count of units still prepping for sale right beside them.
• VIN decode with body type — and specs. The decode suggests the body style from the VIN, and also fills the engine (from the displacement — a 5.0 comes back "5.0L") and the transmission (style and speeds — "6-Speed Automatic") in the vehicle's Specifications. Anything the VIN data doesn't carry stays blank for you to enter — it never invents a spec. Your pick is final.
• Recall light on every vehicle. Green when it's clear, red with a count when a recall is open — and a printable recalls report when one is found.
• Accident check built in. One click copies the VIN and opens the free NICB VINCheck total-loss and theft lookup.
• True cost, rolled up. Recon, repairs, auction fees, and transport add into what you really have in the car.
• One record, eight tabs. The vehicle record is tabbed — Essentials, Acquisition, Title/DMV, Repairs, Online, Documents, Accounting, History — so everything about one car is one click apart, and what you've typed stays put when you switch tabs.
• Bought it at auction? The panel matches the invoice. Purchased From records Auction, Dealer, or Private, with the seller's name. An auction buy carries its lot number, invoice number, and purchase, paid, and gate-out dates, with the fees itemized the way the auction bills them — buyer, internet, service, transport, storage — every one rolling into your cost basis. On a brand-new vehicle those boxes start empty: you type the real numbers off your invoice, the way you actually buy the car.
• Cost Basis | Profitability, on the record. Purchase price plus fees and expenses is your total invested, set against the asking price — your margin in dollars and percent, per car, no spreadsheet.
• Repair cost breakdown. The record splits what you've put into the car — parts, labor, and total — so you can see where the recon money went.
• Title status, tracked per car. Pending (the default), Received, or Transferred on every vehicle. The Pending count feeds your dashboard and the Vehicle Title Report, so a title you're still waiting on never falls through the cracks.
• Reconditioning status stepper. Not Started → In Progress → Paused → Complete, right on the record — anyone can see where a car stands in prep at a glance.
• Outside work, with the shop's name on it. Keep your outside garages and detailing services in a saved list in Admin. When a car goes out for work, pick the vendor on the expense: the invoice amount rolls into what you have in the car exactly like in-house work, and the vendor's name rides on the expense — and on the ledger line that posts it — so the money-out entries name who was paid.
• Days in stock, automatic. Counted from the stock date; aging units flag amber at 61–90 days and red past 90.
• Statuses that match the lot. For Sale, Pending, In Transit, and Being Repaired — a unit in the shop, in-house or at an outside garage — live on the Inventory screen; Being Repaired never appears on your website and counts with the units prepping for sale. BHPH Active lives on its own BHPH Accounts screen, Sold lives on a Sold page of its own, and repossessed cars live on the Repo Lot.
• A Sold page of its own. One clickable line per vehicle — year, make, model, stock number, VIN, and the buyer's name, with the deal type, date, and price at the right. Click a line and the full vehicle record opens. Sold cars stay out of inventory; now they have a home instead of only a search.
• Find anything by search. Type in the Inventory search and it reaches every record — sold and on-payment units included — by make, model, VIN, stock number, or the buyer's last name.
• Sell wholesale, right on the record. Tick "Sell wholesale" on the vehicle and a small panel opens: sold via Auction or to a Wholesaler, the buyer's name, the amount received, and the date (today, unless you change it). Saving marks the car wholesaled and out of active inventory, and the money posts to your Ledger — the books stay true without a trip through Desking.
• Paid By, recorded at intake. Each vehicle notes how you paid for it — Card, Check, or Floor Plan — with the floor plan company and term saved on the record when it's floored.
• Post on Website control. Cars that can list — For Sale and Pending — carry a per-vehicle switch that decides what the public sees, and Pending stays listed with a badge. Every other status reads "Never posts" on its row, with the reason right there — so the flags on your screen and the cars on your website are always the same set.
• No broken photo boxes, ever. A vehicle with no photo shows a clean placeholder, and a photo that fails to load is taken down instead of leaving a broken-image icon — on your inventory screens and on your public website alike.
• Features & condition on the record. Entered once at intake, they flow to the website listing and the window sticker.
• Full specifications on the record. Engine, transmission, drivetrain, and exterior/interior colors are captured in the form's Specifications group — entered once, then reused on the website page, the drafted description, and the window sticker.
• Garage tab for recon & repairs. Repair orders with parts and labor — and a finished recon job posts its cost straight into the vehicle's total investment. The repair-order form finds its customer by search: type a name or phone number and pick the match, so writing an RO never starts with scrolling a list of every customer you have.
• A mobile app for auction day. DriveMax lives on your phone's home screen with the DriveMax logo — tap it and you're signed in. Scan a VIN barcode at the auction, snap a few photos, and the car is in your inventory as In Transit before you're back at the office.

Write the deal the way your lot actually writes it.

• Cash, BHPH, and bank deals. Structured the way small lots write them, with the bank recorded as lienholder on bank deals.
• The lienholder lives on the deal — and prints on the paper. Every financed deal carries a lienholder name and address, picked from the lienholder list you keep in Admin — add as many as you use, each with its address, phone, and an optional license number. Your house default pre-fills BHPH deals — your dealership, or your related finance company if that's who holds your paper — and any single deal can be overridden from its account page. A bank deal can't be finalized until its lienholder is filled in. The name and address print on the Bill of Sale and the Retail Installment Contract, and they're saved into the frozen packet at Finalize & Done. Cash deals carry no lienholder block at all.
• Pick the salesman on the deal. Desking carries a salesman picker that opens on the salesman the lead is assigned to — change it and the commission follows the pick: on the deal, in Payroll, and on his Salesman Card.
• Find the buyer by typing, not scrolling. Desking's customer field is a search — type a name or phone number and the matches appear. The list stays clean on its own: dead leads never appear in it at all, and customers who already hold a deal stay out of the way until you flip the "show past customers" toggle — for the repeat buyer writing a second car, with their standing shown plain, like "Open account — in collections — $16,800 owed," so choosing them is a knowing decision, never a surprise.
• Weekly-first payments. Weekly, bi-weekly, semi-monthly, or monthly schedules — weekly is the default, because that's how most independent lots run.
• CPI done right. A flat monthly charge added to each payment — never financed, never charged interest — and it drops off the day the buyer brings their own insurance.
• Tax, title & tag in cash at signing. Collected up front, never rolled into the loan.
• County sales-tax table. Tax figured by the customer's county, from a rate table you can edit.
• The deal's Money stack — every figure itemized. Sale Price, Doc Fee, Title Fee, License/Tag Fee, Sales Tax, Tax Credit, Trade Credit, Subtotal, Total Due, Paid, Balance Due — one stack of plain lines, never a lumped "fees total." The same numbers run the desking screen, the bill of sale, and the contract, so what's on the screen is what's on the paper.
• Title and license/tag fees, as their own lines. Each deal carries editable title and tag fee lines, prefilled from the defaults you set in Admin — collected in cash at signing, never financed, and never counted in the taxable base.
• Tax Credit for a totaled trade. When a buyer's vehicle was totaled by insurance and they're buying the replacement, enter the tax credit from the old vehicle and it comes straight off the new deal's sales tax — never below zero — printing as its own line, with Reports netting it the same way.
• Honest payoff quotes. Principal plus interest only up to the payoff date — unearned interest is rebated, never collected.
• Extended-warranty line. Offer it on the deal as your choice — financed or paid up front.
• Credit applications become leads. A shopper's online application lands on your Leads screen the moment it's submitted — no re-typing, no lost apps.
• Trade-in photos on the application. The application's Trade-In section takes the trade's year, make, model, VIN — and photos. The pictures travel with the application onto the lead record and print with the application, so you're looking at the trade before the shopper ever reaches your lot.
• License photo on the application. The applicant photographs their driver's license and types the name exactly as shown — if the names differ, the lead is flagged "Identity check — names differ."
• Text a license-photo link. For walk-ins and anyone who skipped the photo: text them a link, they snap their license, and it files itself into the deal.
• Every lead carries its source — from YOUR list. The source list is yours to define in Admin: keep Website, Phone, Facebook, Google, Referral; add Cars.com, CarGurus, your radio station; take off what you never use. Staff pick from it when adding a lead by hand, and the website inquiry and credit application ask the shopper "How did you hear about us?" with that same list — so a shopper Facebook sent counts as Facebook, not just "website." Pick Referral and a box opens for the referrer's name, which rides on the lead.
• CRM & Leads is the working list — open leads only. Working leads get the cards; settled buyers live on their own Customers page (below). Nobody sits in both places at once, and search finds everyone from either screen.
• Second visit? The system knows. When a shopper inquires again — same phone or email as a lead or a past customer — the inquiry lands on their record instead of starting a stranger, already filled in from what you have, and a banner at the top of the lead says "2nd inquiry," "3rd inquiry," so your salesman works a returning customer, not a cold name. An archived lead that wakes up this way restores itself to the working list.
• Closed leads file themselves into the Archive. Close a lead without a purchase and it moves to Archived leads on its own — off the working list, still on file, one line each with its date. Mark a lead dead by hand and it lands in the same place. If it wakes up later, Restore Lead puts it back in the cards.
• Notes right on the lead. A simple Notes box on the customer record — "wants a truck or an SUV," "can only afford a $400 payment" — saved with a clearly labeled button (or just press Enter). Every note is stamped, past notes stay listed, and the notes follow the person: the same timeline carries them from lead to buyer to collections account.

The paperwork, compiled — and signatures that come back to you.

• Deal documents packet. Bill of sale, retail installment contract, credit application, and license photo compiled in one place on the deal — and the customer's own uploaded papers ride in the same packet: driver's license, registration, insurance card, and every document in the Other stack, each as its own page of the jacket, in order, every time it prints.
• Every document lives on the deal itself. There's no separate documents station to dig through, and no dropdown listing every deal you've ever written. Open the buyer's account and the whole packet is right there on it — so a lot carrying nine hundred accounts never scrolls a list of deals to find one deal's paperwork.
• Finalize & Done freezes the packet. When the paperwork is finished, one tap freezes the packet as a saved copy at the bottom of the account. From then on, the only thing anyone can do with it is reprint an identical copy — nothing in it can be changed afterward, by anyone. The account itself keeps living: payments, notes, and the buyer's portal carry on as usual.
• Sample paperwork you can open. Two of the demo's sample accounts carry complete document sets — driver's license, registration, insurance card, and the deal's collected copies — as real files you can open and print, each one marked SAMPLE. See exactly what a finished packet holds before you write your first deal.
• Print a temp tag from the deal. Print Temp Tag in the packet prints the tag straight from the deal — buyer, vehicle, and your dealership filled in from the records — with no number asked for up front: the DMV assigns the number, so the tag's number slot reads NUMBER ASSIGNED BY THE DMV. The expiration is figured from the issue date using the tag life you set in Admin (45 days out of the box). Once the DMV gives you the number, you record it on the deal — that recording is what files it in the issued-tags log and notes it on the account, and reprints never file it twice.
• Collection slots for the copies. Proof of Residence and an Insurance Card sit in the packet as Needed or Received — gathered like the license photo, and deliberately outside the e-sign envelope: they're copies you collect, not documents anyone signs, so they never hold up a signing status. The fourth slot, Other, isn't a slot at all anymore — it's a stack: customers bring extra papers at deal start, so "+ Add document" keeps adding, each one named, dated, and removable, and the whole stack follows the customer into the deal's document packet.
• Buyers can upload their own copies. From My Account on your website, the buyer uploads their Insurance Card and Proof of Residence straight into the deal's collection slots — the slot flips from Needed to Received on your side, with the copy right there to view. The Other stack stays dealer-side, for the papers you gather yourself.
• After the sale, one PDF button. Once a vehicle is sold, the upload buttons leave the account page and every document — license, registration, insurance card, and the whole Other stack included — consolidates behind a single PDF button, ready to review or reprint as one packet.
• Every document on file opens. Each document listed on the deal — license, registration, insurance card, and the whole Other stack — is a button that opens it in a viewer right on the page, so you can read what you collected without downloading anything first.
• The real FTC Buyers Guide. The actual two-sided federal form, prefilled from the vehicle record, printed at intake like it's supposed to be.
• Two window stickers, side by side. Your dealer window sticker — price-forward, built from the vehicle's own record with its equipment and your advertised terms — is the one shoppers read first.
• OEM window sticker, in factory format. The factory-style (Monroney) sheet, rendered from the same record. If factory fuel-economy or safety data isn't on the record, the sheet says so in plain words — it never invents numbers.
• Five window sticker designs — your pick. Pick your dealer sticker's design in Admin: Classic Dealer Sheet, Bold Price Forward (the price is the headline), Clean Modern, Showroom Premium, or Premium Showcase. Your dealership's logo sits at the top of the design, and every design prints from the same vehicle record — switching designs changes the look, never the numbers.
• Addendum sticker, with the math shown. Print an addendum sticker next to the window sticker: your added products and fees as priced lines, split into Required and Optional (Suggested), with the total with required items — and the adjusted total including the optionals — both printed plain. A real QR code on the sticker takes a shopper's phone straight to that car's page on your website.
• Printable credit application. The complete submitted application — every field, the disclosures, the typed signature — on paper in one click.
• Email documents to the customer. Send the packet right from the deal; the send is recorded on the deal with the address and time.
• Print or e-sign — your call, per deal. States and lenders differ, so you choose on every deal, with a dealership default you can override.
• Signed copies save back. When the customer e-signs, the signed set files itself onto the deal — ready to print with signatures and dates in place.
• Per-document signing status. Every document shows signed or not, and the deal reads Not sent, Sent, Partially signed, or Fully signed.
• Unsigned-document alerts. If a customer misses one, the packet names the document and lets you re-send just that one.

Take the payment, post it right, know the real number.

• BHPH Accounts screen. Every car that's sold and accepting payments has its own home, in compact lines — buyer, vehicle, balance, next due date, past-due flagged — under a portfolio header that totals the book: Active Agreements, Portfolio Value, Monthly Income, Delinquent, and Insurance Expirations (Next 30). A search bar filters the lines, and one click opens the buyer's full account record. These cars are receivables, not inventory, so they stay off the Inventory screen — and the lines stay lines whether you carry forty accounts or nine hundred.
• In-House Customer Credit Evaluation — every BHPH customer rated Good, Fair, or Poor by how they actually pay you. Each BHPH account carries a three-light rating on its account page, figured live from the payments already on the account: every payment is graded by how late it was — green (Good) within 5 days of its due date, yellow (Fair) 6–15 days late, red (Poor) 16 or more days late. The number under each light counts that account’s payments in that band, each payment row in the account’s list carries a small dot in its band’s color, and the light that stays lit is the rating by average — with one hard rule: an account currently 30 or more days past due lights red no matter what its average says. The Dashboard’s Customer Payment History chart counts how many of your customers stand green, yellow, and red. And whether customers see their own light on their account page is your choice — an Admin switch, off until you turn it on.
• Collections is action-only — and every contact is a call record. The Collections page shows only accounts that need action: past due, broken promise, out for repo. Current accounts appear nowhere on it — they live on BHPH Accounts. Open a customer and you get a call screen: tap the outcome — Answered, No answer, Left voicemail, Wrong number — record a promise to pay right there, and type the conversation details. Every call saves as a stamped record on the account's timeline, the full call history sits on the account, and the worklist shows the last contact at a glance.
• Promise-to-pay, with the amount. Record the promised amount and the date together; payments count against it from the day the promise was made. If the date passes short, a Broken promise flag follows the account on Collections, on BHPH Accounts, and on the account record — and a payment that covers it turns the promise to kept late, noted on the account.
• One timeline for the whole account. Notes you log, payments, promises kept and broken, and every text and email the system sends land on the account's Account Timeline in date order — the whole history, not just the notes someone remembered to type.
• Repo Lot — repossessed cars get their own lot. Send an account out for repossession from Collections, BHPH Accounts, or the account record — the recovery company prefills from the one you saved in Admin — and confirming prints the Repossession Authorization & Hold Harmless filled in from the account. The recovered car lands on the Repo Lot screen, where you mark it one of three ways: Hold for Redemption (the customer may redeem it), Restock (it returns to inventory through prep), or Hold for Wholesale (it exits through the wholesale panel, money to the Ledger). Once marked, the car also pins at the bottom of your Inventory page as a standing reminder with its mark showing, until the disposition completes. When the buyer cures, redemption returns the account to active collections — every move logged.
• Repo costs land in the Ledger. Enter the repo fee — what your repossession company charged — on the Repo Lot record, and it posts to the Ledger as an expense tied to the vehicle and the account, counting toward that account's profit and loss. It never changes the customer's balance.
• See what they see. Every BHPH account has a "See what they see" button (it uses the buyer's first name) that opens the buyer's own account page exactly as they see it — vehicle, amount due, balance, payoff, payment history — rendered from the same record your screens use, so the numbers can't disagree.
• Buyers live where their account stands. The moment a deal goes BHPH, the buyer moves off CRM & Leads onto BHPH Accounts — one record, no duplicates — and when the account is paid off and closed, they move to the Customers page automatically. Search still finds them from either screen.
• Customers get their own page. Cash and outside-financing buyers land on the Customers page the day they buy; BHPH buyers join when their account is paid off and closed. One compact line per person — name, vehicle, deal type, date, price — click to open the full record, so the list stays usable whether you carry forty accounts or nine hundred.
• Payment history & ledger. Every payment on the customer's record, with principal and interest broken out.
• Every payment shows how it was paid. The Payments list on the account page — the same list the buyer sees on their own page, row for row — gives each payment's date and amount plus the way it came in: Portal, In-person, Phone, or Autopay. When you take a payment at the desk, a Paid via picker stamps it as you record it; portal and autopay payments stamp themselves.
• Card at the counter, stamped as Card. Taking a payment through the Payment Portal? Its Paid Via choices are In-person, Phone, and Card — pick the one that matches how the money actually came in, and that's the channel the payment carries on the record.
• Take a payment without leaving the account. An open account with a balance carries a Take a payment button right on its page. A buyer calls in to pay and you're already looking at their account — tap it and the Payment Portal opens with that customer already selected, vehicle, balance, and installment filled in. No backing out to the Dashboard, and no scrolling a dropdown of nine hundred accounts to find the person already on your screen. The payment posts exactly like any portal payment, and closing the portal puts you back on the account, showing the new balance.
• Find the account by typing, not scrolling. The Payment Portal opens on a search bar — start typing a name and the open accounts narrow to the person on the phone, each with its balance showing. No dropdown of nine hundred names to scroll.
• Receipts that show the split. Printable receipts with principal, interest, and remaining balance.
• Delinquency at a glance. Accounts grouped by how late they are, with the balance at risk on your dashboard.
• Automatic late fees, on your rule. The Admin BHPH Late Fees card holds your numbers — automatic fees on or off, grace days, and a flat fee or a percentage of the payment (the defaults are just starting values). DriveMax then assesses the fee itself when a payment runs past grace: once per missed payment, logged on the account, and counted in the total due and the payoff — never added to the loan balance. Change the rule and only future fees change; waive a fee and it stays waived. And when a past-due account has no fee yet, its card says why in plain words — it's inside your grace period, and here is the day the fee lands — so a missing fee is never a silent one.
• Insurance expiration tracking. Every deal records the buyer's insurance carrier, policy number, and expiration date — editable on the account page, so a renewal updates it in seconds. A status light sits beside the insurance section: yellow when the policy is inside five days of expiring, red once it has lapsed. The notification bell alerts you at five days out and again at three, and an expired policy stays flagged until a new date goes in — while the same dates feed the BHPH header's Insurance Expirations (Next 30) count.
• Customer payment portal. Buyers log in and see only their own balance, schedule, and history — accounts strictly separated.
• My Account, right on your website. The portal lives in your dealer website's header — buyers sign in there to see their account, make a payment, and turn their autopay on or off. It renders from the same record your office screens use, so what the buyer sees and what you see can never disagree.
• A real sign-in — no public list of buyers. The My Account page opens on an email-and-password sign-in form. There is no list of accounts for anyone to browse or pick from: a buyer signs in as themselves and sees only their own account.
• Every portal view has its own way out. The buyer's My Account view, your "See what they see" preview, and the Payment Portal each carry a close button at the top corner that returns you to where you opened it from. Nothing traps you in a view, and nothing depends on the browser's Back button.
• Online payments through Square. Customers pay from the portal at checkout.
• Self-serve account answers. From My Account, buyers see their balance, what's due, and their full payment history online — fewer "how much do I owe?" phone calls.
• Customers can leave you a note. From their My Account page, a buyer can leave a note — "I'll be in Friday in person to pay!" — and it lands on the account's timeline on your side, stamped and marked as from the customer, with a bell alert so your staff see it. Every message to or from the customer, recorded on the account.
• A notification bell that earns its place. The bell in the top bar counts real alerts figured from your live records — past-due accounts, payments due today, broken promises, insurance about to expire, overdue repair orders — and its dropdown lists them alongside your five most recent ledger entries. No dead icon, no canned notices.

A public inventory website bundled with the DMS. Not a second bill.

• Live-linked to your inventory. Stock a car and it's on your site; sell it and it's gone. No double entry.
• Five color themes included. Classic Lot, Coastal Carolina, Rural Heartland, Western, and Blue Ridge set your site's colors and header treatment — pick one at signup, switch anytime free.
• Seven layout styles, independent of theme. Big & Bold (the default — everything big, Get Approved leads the page), Soft & Subtle (a calm list), Fancy (serif and centered, a premium showcase), Sporty (dark and fast, slanted price tags), Marketplace Grid (search and filters lead the page, followed by a dense inventory grid), Premium White & Gold (the lineup's first light style — ivory and gold, refined and spacious), and Vintage Motors (a retro showroom built around centered placard rows). Mix any style with any theme — each applies the moment you tap it.
• Your logo in the header. Upload your dealership's logo in Admin and it rides at the top of your website in every style, in place of your name in text. Remove it anytime.
• Grid or rows — your listings, your call. An Inventory layout setting chooses photo-grid cards or one vehicle per row, under any theme and any style. Your site's filtered and search results list the same way.
• Shoppers can filter. Body type, make, price range, year range, and keyword search, with sorting.
• Advertised terms on listings. Your down payment and estimated payment show right under the price — "$1,500 down · est. $110/week."
• Sale pricing that looks like a sale. Set a sale price and the listing strikes through the old one with a red SALE tag.
• Written descriptions, not spec dumps. Each vehicle page leads with a readable description you can edit — or draft from the vehicle's facts in one click.
• A real Specifications block. Every vehicle page shows a Specifications list under the description — engine, transmission, drivetrain, colors, mileage, and an Options & Features list — pulled straight from the DMS record. If a spec isn't on the record, it doesn't show.
• Inquiries & trade-ins land as leads. Messages, trade-in details, and shopper photos arrive in the DMS — no second inbox to watch.
• Prospect want-list. Record what callers are hunting for and match them when it rolls onto the lot.
• You control the content. Headline, tagline, services, and which sections show — edited in Admin, live on the site.
• Inventory feeds, out where shoppers look. The Advertising & Feeds card in Admin has a "Send my inventory" switch for each of Facebook, CarsForSale, and CarGurus. Turn one on and its feed carries exactly the cars on your website — nothing else — and you can preview every car, price, and VIN the feed holds. Sending is free, like every DriveMax integration: no feed fees, no per-car charges. You hold your own account at each site; the demo runs the real panel and feed preview, and live transmission to your accounts is the production step.

Pictures with the numbers printed beside them.

• Charts with real numbers. Every chart prints the figures next to it — no hovering, no guessing what a slice means.
• A catalog you can actually find things in. Reports are grouped by category — Inventory, Sales & Deals, BHPH & Collections, Money & Tax, Payroll, Leads & Marketing — each with a one-sentence description in plain English, a Search Reports box that filters as you type, and a star to pin your favorites to the top. Reports that carry one can switch to a Chart view. And long tables follow one rule everywhere: the first 10 rows show, a big plus bar expands the list in place, and past 20 rows the table gets its own scrollbar instead of growing the page.
• Five new reports. Leads Without Follow Ups (who's gone quiet, and for how long), BHPH Reversed Payments, Deal Desk Log, BHPH Charge Off Report, and a Vehicle Title Report that lists every car's title status — and on the reports that carry them, stock numbers are links that open the vehicle record.
• The sales-tax total leads the page. The Reports page opens with the total sales tax collected for your range as a headline figure — the number you remit, before you open a single report.
• Delinquency balance at risk. How much of your portfolio is late, and how much money rides on it.
• Payments collected. Money in, month by month, across your accounts.
• Inventory mix & aging. What you own by body type — and how long each piece has been sitting. Counts active stock only, same as the Inventory screen and the dashboard — sold and on-payment cars never inflate the numbers.
• Floor Plan view. Every floored unit in one place — days in stock against days left to maturity, interest accrued so far, the next curtailment coming due, and the estimated payoff today.
• Sales at a glance. The last six months of sales, right on the dashboard.
• Forecast goals that stay put. Set the store's goals — and each salesman's own goals — in Admin: units, dollars, and a leads-worked goal per salesman. The Forecast view is read-only, so the target never drifts.
• Lead Sources, graded. Leads counted by where they came from — your own source list: website, phone, Facebook, ads, referrals, and the rest — this month and all time, with how many from each source became a deal and the share that turned into sales, graded in plain words (Strong, Working, Weak) so you can see which advertising earns its money and which is just noise. Referrals are named, so you know who sent them.
• A ledger that reads like one. The General Journal lists every posted entry in date order, newest first, in Money In and Money Out columns, with totals formatted like money — commas and all. It's labeled honestly for what it is: a single-entry record of what posted, with a Net (Posted Entries) figure to match.
• Long ledgers open short. The General Journal and the Projected Inventory Profit & Loss open at about ten rows behind a Show more bar — expand them in place when you want more, and past twenty rows the list scrolls inside its own box instead of stretching the page. The In, Out, and Net up top are always figured over the whole journal, opened up or not, and expanding never disturbs an entry you're in the middle of editing.
• A ledger that reconciles itself. Stock a car in and its purchase cost posts to the ledger in the same motion, tied to that vehicle — pay by floor plan and nothing posts, because no cash moved. Write a deal and it posts by type: a BHPH deal posts the down payment; a bank deal posts the down payment plus the bank's funding, as its own line; a cash deal posts one Paid in Full entry. Delete a purchase entry by hand and it is re-posted — the ledger reconciles to your vehicle records, always, so the In / Out / Net at the top is a number you can defend.
• System entries can't point at the wrong car. Open an entry the system posted — a purchase, a bank funding line — and its vehicle is locked in: shown, not changeable. Entries you add by hand find their vehicle with a search box, not a dropdown of every car you've ever stocked.
• Your own ledger categories. The category list is the dealership's, not ours. It now includes Bank Funding for the money a bank sends you, and "+ Add new category…" lets you add your own — a category you add is remembered, and offered for income and expense alike.
• Pick your dates — and print the report as set. A Report range control at the top of Reports — This Month, Last Month, This Quarter, Last Quarter, Year to Date, or your own from-and-to dates — drives the time-based reports: payments collected, sales, and sales tax. The Print button prints the report exactly as you've set it, with the range labeled at the top. Snapshot reports like delinquency and inventory aging stay marked "as of today" — they describe right now, not a date range, and the range never pretends otherwise. Each print is built fresh and hands the page straight back — print, keep working, print again — and the paper keeps the figures and separators the screen showed.
• Sales Tax Collected, already totaled. The sales tax collected in cash at signing on every deal in your range, grouped by the buyer's county with a total for all counties. Come quarter-end there's no figuring: the number you owe is right there, already calculated for you.
• Payroll — Sales Commissions. One line per salesman: the deals finalized in the range, the gross on them, the commission earned at that salesman's own percentage, the draw for the period, and the net. Commission counts only on finalized deals, and it's figured on deal gross — the sale price minus what you have in the vehicle. If the draw runs ahead of the commission, the shortfall is labeled draw carried to next week.
• The Salesman Card. One card per salesman on the Forecast screen: cars sold this week, this month, and this year; leads worked against his own monthly goal, with a pace forecast and how many more he needs; the leads he sold to; and his commission — this month and all time, figured by the same rule Payroll pays, so the card and the paycheck never disagree.
• Payroll — Staff Pay. Salaried staff prorated by the week, hourly staff by the hours you enter — with This Week and Last Week presets alongside the usual ranges, made for payday. Your Accounting role runs payroll right from Reports; the pay setup itself stays in Admin.

Your team, your settings, your announcements — in one place.

• Employee logins by email. Each person's login is their own email address. No shared logins, ever.
• Roles that match the job. Administrator, Salesman, and Accounting each see their own work — not everything.
• Employee pay, set up where the login is. In Admin, each employee's record also carries their pay: an hourly rate, an annual salary, or — for salesmen — a weekly draw plus a commission percentage, shown in the users table's Pay column. Setup is Admin's job; running payroll is Accounting's (see Reports).
• One Admin home for settings. Website content, deal defaults, and dealership settings live on one page — feature tabs are for working, Admin is for setting.
• Your dashboard, rebuilt around the morning. A greeting header with the full date, Quick Overview cards up top — Active Inventory, This Month Sales, Pending, In Transit — a Needs Attention strip under them (Gross Profit, In Recon, Title Pending), and big module tiles with an icon and a one-line description for everything in the system. The headline numbers first; the depth one click under them.
• Works on your phone. On a phone the sidebar collapses to a slim top bar — tap the menu, pick your screen, and the menu closes behind you with the full working screen right there. The desktop layout is unchanged.
• Company lists, not single slots. Admin holds lists you can grow: your lienholders (with a house default for BHPH deals), every floor plan company you floor with, and your repossession company — the one that prefills every Repossession Authorization. Add one whenever you sign with a new company; nothing is a one-time text box.
• Floor plan terms, kept per company. Each floor plan company's interest rate, per-unit flooring fee, term, and curtailment schedule lives in Admin — so every floored vehicle's math follows its own company's deal.
• Auto, your built-in assistant. A morning briefing and one made-for-you campaign a month — rename it for your store and pick its duties.
• One morning briefing, figured live. Let it greet you at login or open it from the button — it's the same briefing either way, computed from your own deals, ledger, and leads at the moment it opens. The figures are your real figures, and a quiet yesterday reads as an honest zero.
• Ask Auto, docked — and movable. Auto's mascot docks in the open space at the foot of your sidebar, below your dealership's name, where it can never cover a menu item. Drag it anywhere on the screen if you'd rather have it elsewhere — it remembers the spot — and tap the × on the dock to put it away until your next visit. Tap it and ask how to do something, and Auto answers from the User Manual's steps, naming the exact screen to go to. In the demo the answers come from a built-in help set; free-form answers come with the DMS + Auto plan.
• Campaign builder. Type the offer once and get Facebook, email, and text versions, each ready to copy and send.
• Subscriber announcements. When a new feature ships, one email from the admin reaches every subscriber — no list to maintain.
• Integrations are never an upsell. Already have a payment processor you like? Provide us with the API access and we'll wire it into your customer portal at no charge — no integration fees, no per-connection charges. Use a lender or a tool we don't connect to yet? Request it the same way.